Job Details - ATG2786 - Marketing Communications Assistant

ATG2786 - Marketing Communications Assistant

Company: Group support services
Operations: Professional support services
Function: Marketing
Location: Dubai, U.A.E.
Closing Date: 15-Apr-2010

Job Brief:
  • Manage supplier invoices through the timely and accurate input of data to Smart Plan, processing through internal accounts and the monitoring of the final payment. Filing of copies invoices & documents attached for records.
  •  Generation of LPOs online through the JDE system and obtain approvals, print out and dispatch to suppliers.
  • Initiate and process advanced cheque and cash payments.
  • Monitor "Outstanding Production Invoices" report on a weekly basis to alleviate any late supplier payments.
  • Key in all final invoice figures onto Smart Plan for all events on an ongoing basis and ensure that all entered data is accurate and reflects actual spend figures at any given point.
  • Maintain and update periodically the events reference library pertaining to models, music, supplier CDs and competitor events.
  • Process and maintain a file of all credit application forms for venues and third party suppliers contracted for the purpose of hosting and staging events.
  • Maintain a third party supplier contact database for use by the events unit, store in the events folder, periodically validate contacts and update with new suppliers as and when used by the events team.
  • Assists the team whenever required in coordinating the sending/retrieving items from the Warehouse to/from the event location by coordinating with the warehouse assistant/driver. Also following up on the invoices for transportation & helpers used for the events.
Person Specification:
  • Graduate in any discipline 
  • Organised and methodical
  • Team worker
  • Good command of spoken & written English necessary. Excellent communication skills
  • Proficient in MS Office
Position Type:
  • Vocational Support

PRIVACY AND APPLICATION POLICY

To the extent permitted by applicable laws and regulations, Al Tayer Group LLC and its affiliated companies (“Al Tayer” or “we”) collect, use and disclose your personal information in accordance with the principles set out below.
By submitting your CV or job application, you are acknowledging that any personal or other information you supply to us may be used by Al Tayer to assess, evaluate and check your candidacy, and to make copies, reproduce, organise, modify, and analyse for our own purposes or for the purposes of our affiliated companies, whether in original or derivative form. You further agree that we may share your information with our affiliated companies and our third party service providers.
You expressly acknowledge that submitting your application does not mean that you will be contacted for an interview or that you will be made an offer of employment.
We may consider you for other positions either with Al Tayer or our affiliated companies although we will seek your consent before advancing your CV any further.
We reserve the right to discontinue the recruitment process at any stage. Similarly, you have the right to withdraw your active application at any stage of the recruitment process.
We would like to assure your application will be treated with due diligence and thank you for considering employment with the Al Tayer Group.

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